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Check Request

- EFFECTIVE JULY 1, 2026
  Please complete aMinistry Expense Pre-Authorization Form for any amount over $250, BEFORE submitting a Check Request Form.
  Ministry Expense Pre-Authorization Policy
  Per the Archdiocese of Washington (ADW) Parish and School Financial Operations Policy:
  No one in the church or school is permitted to obligate the parish or school for more than $250 (per project) without the Pastor’s advance written authorization.
  
  Parish churches and schools are not permitted to pay or reimburse for sales tax since the Archdiocese is tax exempt. Please contact the parish office to obtain a Certificate of Exemption before making your purchase.
  Click Here to Complete an Expense Pre-Authorization Form
  Vendor Payments
  To process checks for vendor payments, please submit the following documents:
  Invoice: Must explicitly list St. Augustine Catholic Church as the client.
  W-9 Form: A current copy of the vendors W-9 Form.
  Submit at least 30 days in advance when possible to ensure timely payment.
  Vendors must honor sales tax exemption. Please contact the parish office to obtain a Certificate of Exemption before making your purchase.
  Please email all invoices and W-9s to BOTH Ms. Bea Judon at [email protected] and the Parish Office at [email protected].
  Reimbursements
  The maximum reimbursement that the parish can reimburse an individual for ministry purchases is $250.
  Any purchase exceeding $250 must be pre-authorized by the pastor.
  Sales tax exemption: Purchases made must be tax-free. You will not be reimbursed for sales tax. Please contact the parish office to obtain a Certificate of Exemption before making your purchase.
  Please email all receipts to BOTH Ms. Bea Judon at [email protected] and the Parish Office at [email protected].
  Please allow 2–4 weeks for checks to be processed.
  If you requested to pick up your check, the parish office will contact you as soon as it is ready.
- Check Request Form
  
  This form is not accepting responses at this time.
  
  Requestor Information
  
  First Name REQUIRED Please fill out this field. Please enter valid data.
  
  Last Name REQUIRED Please fill out this field. Please enter valid data.
  
  Email REQUIRED Please fill out this field. Please enter an email address.
  
  Phone Number REQUIRED
  
  Please fill out this field. Please enter a phone number.
  
  Ministry REQUIRED Please fill out this field.
  
  Is this request for an expense already approved in your ministry's current fiscal year budget? REQUIRED Please fill out this field.
  
  Check Information
  
  Vendor Payment or Reimbursement (See Ministry Expense Pre-Authorization Policy) REQUIRED Please fill out this field.
  
  I have read and understand the ADW Expense Pre-Authorization Policy. REQUIRED Yes Please fill out this field.
  
  Requested $ amount REQUIRED Please fill out this field. Please enter valid data.
  
  Date needed by REQUIRED Please fill out this field. Please enter a date.
  
  Purpose REQUIRED
  If this request is regarding an event, please include the title and date of the event.
  Please fill out this field.
  
  Make payable to REQUIRED Please fill out this field. Please enter valid data.
  
  Mailing Information
  
  Recipient/Company Name REQUIRED Please fill out this field. Please enter valid data.
  
  Attention/Care of (Optional) Please enter valid data.
  
  Street Address REQUIRED Please fill out this field. Please enter valid data.
  
  Unit or Suite No. Please enter valid data.
  
  City REQUIRED Please fill out this field. Please enter valid data.
  
  State REQUIRED Please fill out this field.
  
  Zip REQUIRED Please fill out this field. Please enter a zip code.
  
  Would you like to pick up the check from the parish office or have it mailed? REQUIRED Please fill out this field.
  
  Is this a new request or a resubmission? REQUIRED Please fill out this field.
  
  If this is a resubmission, please indicate the original submission date. Please enter a date.
  
  Submit

Check Request

EFFECTIVE JULY 1, 2026

Please complete aMinistry Expense Pre-Authorization Form for any amount over $250, BEFORE submitting a Check Request Form.

Ministry Expense Pre-Authorization Policy

Vendor Payments

Reimbursements